PMO Setup

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Today businesses are focusing on core competencies and outsourcing those functions which are not their core-competence. They are exploiting all type of resources available to the full extent, equipping core functions with talented staff, efficient material, training, automated systems and fine tune processes.

What is PMO?

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PMO is the CoE (Centre of Excellence) function in an organization focused primarily on Project Management activities. PMO can be a separate function in an organization or it can be outsourced to experts.

Trends in PMO

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20th Century Project Management Facts

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● $80-145 bn/year: Spent on failed/cancelled project (Standish Group International)
● 25%-40% of all spending: Put on re-work (Carnegie Mellon)
● 40% of Problems: Found by end user (Gartner)
● 50% time: System Rolled Back from Production (Gartner)
● $30 bn/year or 66% of project failure: Happens due to poorly defined requirements (Forrester Research)
● 66% of project: Runs into trouble (failed/overtime/over-budget)
● 50% of 66%: Cost overrun
● 82% of 66%: Time overrun

21st Century Project Management Office (PMO)

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Functions can be

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● Visibility (metrics & new business opportunity from the project)
● Cross-Project Dependency Management
● Resource Management (Resource planning, allocation, tracking, budget, schedule across the projects)
● Risk Management (identifying risk & manage risks after applying suitable resources)
● Communication
● Professional Development
● Technical Integration (across platform, application, vendor, outsourcer)
● Program Management Best Practices
● Release Management
● Continuous Improvement
● Governance & Portfolio Management
● Business & Technology Consulting
● Audit projects for compliance to regulatory bodies

Service Offerings

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● Want to create a PMO in an organization- ESTABLISHING PMO
● A PMO is very reactive or not effective so let’s bring in more skills, techniques and give more responsibilities to it – IMPROVING PMO
● A delivery organization want to focus on our core business and want somebody else to take care of project management functions- OUTSOURCING PMO

Our PMO Services can define performance measure rating in EIGHT DIMENSIONS.

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● Strategy execution
● Shareholder satisfaction
● Resource allocation
● Financial performance
● Customer satisfaction
● Strategic alignment
● Budget/schedule performance
● Portfolio performance

Following are important things involved in setting up a PMO

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● Establish PMO architectural components
● Indentify best processes/practices to be institutionalize
● Perform Gap analysis
● Set goal for each processes identified
● Plan the implementation of practices
● Assign resource with responsibility & authority
● Suitable Tool Identification
● Setup new Processes, Templates & Standards
● Redefine existing processes, templates & standards
● Training resource for any gap in the desired skills
● Coaching & Mentoring
● Manage the deliverables of PMO
● Audit PMO function’s deliverables against the objective
● Review the Progress with Senior Management
● Collect lessons learned from each practice for the improvement of the practice
● Benchmarking & baselining process goals & mapping to business goals